How to use the Batch Sampling App

Table of contents

• How to use the Batch Sampling App
  • Preferences
  • Entering data for Batch Sampling
  • Prep Type
  • Prepared By
  • Date prepared
  • Remarks
  • DS Barcode
  • Material Type
  • Derived from Barcode
  • Single specimen – Multi specimen toggle

Go to the Specify tools site in a web browser:

Click on Sign in with RBGE on the green banner rather than entering your user name and password.

Click ‘Start’ for the Destructive Sampling Entry Application (Batch Sampling App).

Preferences

You can select and change your Preferences for the Application by clicking on your name in the top right of the screen.

Here you can change the way that the Taxon names are displayed including whether the author is displayed or not.

You can also change the number of option displayed in any drop-down menu.

Entering data for Batch Sampling

Be aware that this application will only create the sample preparations. It will not attach them to the sampling request record. This will need to be carried out manually. The fields for the Batch Sampling procedure are on this form, and are completed as follows:

Prep Type

Select Destructive Sample from the drop-down list.

Prepared By

Select the name of the person who prepared the sample.

Date prepared

Enter the date the sample was prepared. By default, this is filled with today’s date.

Remarks

The Remarks field can be used to record any additional information relating to the Sample. Any information relating to the Preparation or the Collection Object should be entered into the Preparation Remarks or Collection Object Remarks field.

DS Barcode

Enter the Destructive Sample barcode. This is constructed of the Request number with a colon and followed by the sequential number of the sample within that request.

Material Type

Select the type of material being sampled.

Derived from Barcode

Enter the barcode of the specimen from which the sample was taken.

If there is already a sample with the barcode being submitted, the app will automatically increment to the next available number for the request.

Single specimen – Multi specimen toggle

In general most sheets have a single specimen on them, so ensure that the toggle is showing Single Specimen. If your sheet has multiple specimens on it, click on the white box and it will switch to show Multiple Specimens. (See linking specimens guidance for more information)

Check that you have set all the values correctly. If they are all correct start scanning barcodes.

The barcode scanners are generally set to ‘enter’ after scanning a barcode, this will submit the data to the database.